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Board Meeting – June 11, 2018

Board Meeting – June 11, 2018
June 11, 2018 LCCCTA

Call to Order: Vice President Mike Null called the meeting to order at 5:43 PM. President Dolly Robinson joined the meeting via speaker telephone. Members in attendance included the following: Recie Davis, Linda Williams, Joe Hinkle, Mike Null, Laura Hunter-Null, Glenn Hunter, Laura Hunter, and George English-USTA Florida representatives.

Approval of Minutes: Motion by R. Davis to approve the minutes of April 9, 2018 as presented; seconded by J. Hinkle. Motion carried unanimously.

Old Business: M. Null reported he had spoken with his contact for the City of Lake City. He said Mr. Henry is facilitating both pickleball and tennis needs when planning and constructing courts. The City has funding available to totally rebuild the two existing tennis courts just as soon as the summer clinics are concluded.

At this time, they are planning that one court will be dedicated for tennis and the other for pickleball. In addition, they have funding and plan to construct three tennis courts on the backside of the racquetball courts. The new construction is anticipated to begin after Oct. 1 st of this year.

G. Hunter suggested that we request to have all tennis courts in one location (all four). A meeting of the interested parties may be scheduled in the very near future in order to discuss the benefits of that suggestion.

Finance Report: J. Hinkle reported the balance in the bank account at this time is $3,527.43 with all checks clearing the account. The $2,500 YTF grant funding is included in the balance.

New Business: President Robinson mentioned we applied again for the Youth Tennis of Florida Foundation (YTF) grant and were approved for $2,500. She expressed her appreciation for the generous contribution to help with summer tennis program expenses, as well as two YTF banners, which have been provided by Pierce Kelley and are on display during our summer tennis clinics.

D. Robinson said we have set the dates of July 3, 5, 10, and 12 for our July summer two-week clinic in the Fort White community. The clinics will be held on Tuesdays and Thursdays with two sessions each day.

Coaches and volunteers will need to go online to complete their Columbia County Background checks prior to these dates.

Joe Hinkle made a motion that our CTA reimburses our two certified coaches for the cost of their $15 background checks. Laura Hunter-Null seconded the motion and the motion carried unanimously.

Each participant will receive a promotional item at the end of each tennis clinic. T-shirts and sun visors were discussed as possibilities.

R. Davis made a motion that we obtain quotes and place an order after the second full week when we have firm participation numbers. L. Williams seconded the motion. The motion carried unanimously.

L. Williams mentioned she will need each participant name so the ‘Certificates of Participation’ can be awarded on the day of each Team Challenge.

D. Robinson also reported the summer tennis clinics on Wed., Thurs, and Fri. are going very well and we expect more youth to join in within the next week.

Richard Johnson, LCCCTA board member & CPA, notified D. Robinson that LCCCTA’s annual 990-EZ has been filed.

L. Williams will contact the Lake City Reporter requesting they cover our upcoming Team Challenge events. In addition, ‘Partner’ forms will be distributed to our Board members, so we can increase our CTA membership. (Currently, we have 89 Partners in the database). Our Partner group receives regular communication regarding any upcoming events.

G. English reported to the Board on behalf of USTA. He reported that Leigh Chak, USTA League Coordinator, was unable to attend, but he was speaking on her behalf. He recommended our CTA register for the Team Challenge, a pilot (Red Ball, Orange Ball and Green Ball) program designed for youth who have completed tennis clinics.

With the objective of providing fun, the participants will have an opportunity to rally/play. Both G. English and L. Chak think it will be a perfect fit to complement what we are already doing; the youth will be grouped by age and be able to use the new skills they have learned.

L. Williams will submit a Team Challenge application on behalf of the CTA and will receive a Provider manual, an equipment package, player giveaways, a Net Generation banner, and a customizable flyer. At this time, it appears we will plan to set two separate Team Challenge dates (Boys/Girls Clubs and Fort White community).

M. Null reported that both he and G. English made a visit to the MaliVai Washington Foundation in Jacksonville. They serve inner city youth ages 5-18 in after-school and summer programs. They use tennis, daily homework assistance, and life skills curriculum to engage youth in an active and fun program by correlating success on the tennis court to success in life. Admission criteria include that participants must be enrolled in school and be committed to the program. G. English said the Foundation is the gold standard for others and it is extremely well-funded and operated.

G. Hunter offered to make location/date/time arrangements at RCC, so our upcoming 2 hour CTA training and July meeting can be coordinated to be on the very same date.

L. Hunter-Null said she will bring her camera to the next meeting so photos can be taken of all committee members to post on our LCCCTA website.

Vice President Null adjourned the meeting at 7:34 PM.

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